Office Operations & Executive Support en España - Jobeax
Descripción de la vacante
Office Operations & Executive Support en España
Tiempo completoJornada semanal estándar
ContratoTemporal o freelance
€55,000 - €60,000 a year
Spain
Office Operations & Executive Support en España is listed on Jobeax. Browse 80,000+ vacancies available.
About the job
This job was automatically translated to English, .
A renowned international financial entity is looking to hire an Office Operations & Executive Support to lead the comprehensive management of its Madrid office.
What you'll do
Office Operations:
Lead the comprehensive management of the office, ensuring an efficient, professional working environment aligned with corporate standards.
Coordinate and supervise external providers, including maintenance, cleaning, security, catering, and supplies services.
Manage access control, visitor reception, and the coordination of workspaces and meeting rooms.
Ensure the correct functioning of the facilities and anticipate the operational needs of the business.
Act as the local point of contact for matters related to infrastructure and general services.
Executive Support:
Manage complex calendars and coordinate internal and external meetings for senior management.
Organize national and international travel, including itineraries, bookings, and associated logistics.
Manage expenses, invoicing, and administrative documentation linked to executive activity.
Prepare presentations, reports, and documentation for meetings and committees.
Follow up on key initiatives, projects, and actions, guaranteeing their correct coordination and execution.
Facilities, Governance & Compliance Support
Support the implementation and monitoring of Health & Safety and Business Continuity processes.
Maintain auditable records, documentation, and administrative controls.
Coordinate operational activities with international teams located in the United Kingdom and Ireland.
Guarantee compliance with internal policies and corporate procedures.
Participate in the rollout and continuous improvement of the operational processes for the new offices.
What you'll get
Stable contract directly with the company.
Competitive salary between €55,000 and €60,000 gross/year + bonus.
Full-time working day.
About the company & team
Renowned international financial entity.
Summary
Professional development and growth.
Project with an international presence.
Who are we looking for (M/F/D)?
The selected candidate must meet the following requirements:
Experience in administrative and operational support roles within a senior management corporate environment.
Fluent command of the English language, both spoken and written. (essential).
Excellent organizational and time management skills.
Ability to work independently and with attention to detail.
Advanced handling of office tools, management software, and AI.
Excellent organizational and prioritization capacity.
Ability to work autonomously in dynamic and growth-phase environments.
High level of discretion, professionalism, and attention to detail.
Strong ability to interact with executives, clients, and high-level providers.
Reconocida entidad financiera internacional, busca incorporar un/a Office Operations & Executive Support para liderar la gestión integral de su oficina en Madrid.
What you'll do
Office Operations:
Liderar la gestión integral de la oficina, asegurando un entorno de trabajo eficiente, profesional y alineado con los estándares corporativos.
Coordinar y supervisar proveedores externos, incluyendo servicios de mantenimiento, limpieza, seguridad, catering y suministros.
Gestionar el control de accesos, recepción de visitas y coordinación de espacios de trabajo y salas de reuniones.
Velar por el correcto funcionamiento de las instalaciones y anticipar necesidades operativas del negocio.
Actuar como punto de contacto local para cuestiones relacionadas con infraestructura y servicios generales.
Executive Support:
Gestionar agendas complejas y coordinar reuniones internas y externas de alta dirección.
Organizar viajes nacionales e internacionales, incluyendo itinerarios, reservas y logística asociada.
Gestionar gastos, facturación y documentación administrativa vinculada a la actividad ejecutiva.
Preparar presentaciones, informes y documentación para reuniones y comités.
Realizar seguimiento de iniciativas, proyectos y acciones clave, garantizando su correcta coordinación y ejecución.
Facilities, Governance & Compliance Support
Apoyar la implementación y seguimiento de procesos de Health & Safety y Business Continuity.
Mantener registros, documentación y controles administrativos auditables.
Coordinar actividades operativas con equipos internacionales ubicados en Reino Unido e Irlanda.
Garantizar el cumplimiento de políticas internas y procedimientos corporativos.
Participar en la puesta en marcha y mejora continua de los procesos operativos de las nuevas oficinas.
What you'll get
Contrato estable directamente con la empresa.
Salario competitivo entre 55.000 € y 60.000 € B/a + bonus.
Jornada de trabajo completa.
About the company & team
Reconocida entidad financiera internacional.
Resumen
Desarrollo y crecimiento profesional.
Proyecto con presencia internacional.
¿A quién buscamos (H/M/D)?
El/la candidato/a seleccionado deberá cumplir los siguientes requisitos:
Experiencia en funciones de soporte administrativo y operativo en un entorno corporativo de alta dirección.
Dominio fluido del idioma inglés, tanto hablado como escrito. (imprescindible).
Excelentes habilidades organizativas y de gestión del tiempo.
Capacidad para trabajar de manera autónoma y con atención al detalle.
Manejo avanzado de herramientas ofimáticas, software de gestión, IA.
Excelente capacidad organizativa y de priorización.
Capacidad para trabajar de forma autónoma en entornos dinámicos y en fase de crecimiento.
Elevado nivel de discreción, profesionalidad y orientación al detalle.
Solidez para interactuar con directivos, clientes y proveedores de alto nivel.
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