Department: Operations

Reports to: Supply Chain Manager

Location: Castelldefels (Barcelona)

Full-time position / Monday to Friday / On-site

Pharmsure International and Pharmsure Veterinary Products Europe comprise a group of niche pharmaceutical companies specialised in the development, marketing and distribution of poultry vaccines and medicines across all of Europe.

The Logistics Administrator is responsible for the day-to-day coordination and control of Pharmsure’s inventory and international logistics operations, ensuring that vaccines are stocked and delivered efficiently and on time to distributors.

Reporting to the Supply Chain Manager, the position acts as a link between the company, its warehouse, suppliers, transport providers and distributors, ensuring accurate stock information, smooth shipment coordination and complete logistics documentation.

Key Responsibilities

Stock Management:

Monitor product availability and maintain accurate records of stock held at the warehouse.
Regularly reconcile warehouse stock against company records and investigate discrepancies.
Identify potential shortages or stock issues at warehouse and communicate them proactively.

Transport & Distribution Coordination:

Obtain and compare transport quotations.
Liaise with the warehouse and transport providers when required, to coordinate the preparation and dispatch of orders to distributors.
Ensure that the correct quantities are prepared for each shipment.
Coordinate delivery schedules and specific requirements with distributors.
Proactively identify potential delays and transport issues and ensure appropriate follow-up until resolution or escalate if required.
Maintain an overview of pending, dispatched and delivered orders.

Logistics Documentation:

Support documentation for international shipments and customs processes where applicable.
Ensure that shipping documents, delivery notes, invoices, packing lists and other relevant documentation are complete and accurate.
Maintain organised and easily accessible logistics records.

Requirements and Competencies:

2–3 years of experience in Admin and documentation, international logistics processes is a plus.
EU National or eligibility to work in Spain.
Strong administrative and organisational skills.
Excellent attention to detail, proactive, reliable and able to work in a team and independently.
Comfortable managing several priorities and deadlines simultaneously.
Anticipate potential issues and take preventive action.
Strong communication skills.
A practical, solution-oriented approach to problems.
Good command of Microsoft Office
Excellent written and spoken English, conversational Spanish; French and other languages are an advantage.

Compensation: €30.000 gross/year

Logistics Administrator

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