A bit about us Trek is an awesome place to work, with amazing benefits for all employees. We build only products we love, provide incredible hospitality to our customers, and change the world by getting more people on bikes. When you're on our team, you're taken care of, encouraged to learn and grow, and given lots of opportunities to do so. Give us your best, and we'll give it right back. Sound pretty sweet? Then come join us!
Job Description
The HRIS Analyst is a Workday specialist with a particular expertise in Workday configuration and processing, responsible for ensuring accurate, compliant, and scalable payroll operations. This role analyzes, implements, and maintains Workday to support HR, Payroll, and operations, with a strong focus on payroll accuracy, tax compliance, absence-to-pay integration, and payroll-related feature adoption. The analyst optimizes system functionality, ensures data integrity, and delivers solutions while balancing operational support with strategic initiatives. The preference for this role is to be onsite in our Madrid, Spain office.
Key Responsibilities
Workday System Management and Support
- Act as Workday SME, guiding stakeholders/cross-functional teams on solutions for business issues.
- Maintain system Security (role-based/user-based groups, domain security permissions)
- Business Processes (step management, notifications, approvals)
- Reporting (standard, advanced, matrix types)
- Integrations (RaaS, Cloud Connect, Authentication/certificates/keys)
- Data Loads (custom and standard EIBs to perform mass updates)
- Troubleshoot, manage Jira/HR tickets.
- Balance support (ticketing/ad-hoc) with projects.
- Deliver proactive training/consultation/knowledge transfer on changes/enhancements/implementations.
- Maintain business process docs, user guides, and update communications.
- Ensure internal controls via audits/compliance checks.
Feature Release Pre-Planning and Adoption
- Participate in biannual release pre-planning: review notes early, evaluate features, assess strategic fit (priorities, ROI, goals).
- Prioritize/recommend adoptions for efficiencies/relationships/benefits; develop value props for leadership.
- Execute implementations (testing, config, change management, user awareness) for smooth adoption.
- Engage Workday roadmap: attend Rising/user groups, network Community, influence as customer voice.
Payroll Configuration
- Configure payroll (earnings codes, deductions, tax integrations) for accurate withholding/compliance/tax ties.
- Support processing: test configs, resolve integrations, guide requirements.
Absence Management
- Configure absences/time-off (accruals, balances, sequencing like pro-ration/carryover) per policies/laws.
- Optimize workflows for efficiency, self-service, and payroll/benefits integration.
Time Tracking / Scheduling / Position Management
- Configure work schedules, time entry templates, job profiles
- Support org and hierarchy changes
- Champion and partner with the business to ensure good data quality
Analytics and Reporting
- Build/run/maintain reports/dashboards for HR/Payroll/business insights to drive strategies/decisions.
- Support compensation via grading profiles/eligibility configs as needed.
- Perform data audits/analysis for accuracy/HCM support.
Project Management and Process Improvement
- Serve as business analyst: partner with users, understand needs, leverage Workday solutions.
- Prioritize/manage multiple projects (impact/effort/alignment); develop efficient processes.
- Propose enhancements in strategic meetings for adoption/efficiencies/outcomes.
- Maintain vendor ties (Workday/consultants); track trends/best practices to advocate needs.
Qualifications
- Education and Experience: Bachelor’s in HR, IT, or related. 3-5+ years Workday config; prefer payroll (earnings/tax) and absence (calculations/sequencing) expertise.
- Knowledge, Skills, and Abilities: Deep Workday knowledge (architecture, security, reporting, integrations). Proficient in Excel, Workday reports/dashboards; familiar with Community. Strong oral/written communication; "client service" mindset, collaborative/non-adversarial. Proven PM/process improvement/analytical skills: prioritize, solve problems, drive change in fast-paced setting. Builds trust/cross-functional relationships for goals. Inquisitive/creative/innovative; urgent on docs/results. Handles confidential info discreetly; delivers incredible hospitality. Multitasks (support/projects); focuses on deadlines.
If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us! Trek is a place where you're valued for being you. If you're really into bikes, that's great. If you're not (yet), that's great too. Because there's a lot more to Trek than bikes. Every person has a unique history and life experience to bring to the table. We respect that. It's what makes us who we are. Trek was named to Fortune Magazine's list of Top 100 Best Companies to Work For. Learn more of why Trek is one of the top 100 Greatest Place to Work.