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Head of Personal Assistant en España - Jobeax

Head of Personal Assistant en España is listed on Jobeax. Browse 80,000+ vacancies available.

About the role

We’re hiring a Head of Executive / Personal Assistant to support the founder and family end-to-end.

You will manage calendar, travel, documents, vendors, budget, and personal tasks, while coordinating a team of 4 and driving operational and project work.

Ideal for candidates with experience supporting business owners or UHNW individuals, strong multitasking and decision-making skills, and a high level of service and confidentiality.

What you'll do

Your main tasks will be:

Plan and prioritize to support founder’s goals
Manage team operations and improve processes
Coordinate personal assets (yacht, helicopter, vehicles)
Track activities, reporting, and plan vs. actual performance
Organise secretariat workflow and control task execution
Hire and manage contractors and support staff
Oversee asset maintenance, insurance, and related operations
Manage documents: deadlines, renewals, submissions
Own calendar: schedule meetings, prepare materials
Run meetings: notes, follow-ups, execution tracking
Handle budgeting, expenses, and financial reporting
Organize travel (business, family, guests) incl. visas
Coordinate relocations and logistics
Support healthcare coordination
Handle personal tasks and administrative matters

What we're looking for

We expect from you:

Advanced calendar and meeting management
Strong travel coordination (flights, trains, hotels, transfers, multi-stop itineraries)
Vendor and contractor management
Budget tracking and expense reporting
Document tracking and administrative control
Strong written and verbal business communication
Proficiency in Excel / Google Sheets / Notion / task trackers / calendar tools
Ability to build systems, trackers, checklists, and reporting from scratch
English & Russian: professional working proficiency or higher (required)
Experience handling confidential and sensitive information
Strong prioritization and operational planning skills

What you'll get

What do we offer:

REMOTE OPPORTUNITY to work full-time;
The initial pay level or pay range for this role will be shared with candidates during the recruitment process and before the commencement of employment;
Vacation 28 calendar days per year;
7 wellness days per year (time off) that can be used to deal with household issues, to lie down and recover without taking sick leave;
Bonuses up to $5000 for recommending successful applicants for positions in the company;
50% payment for professional training, international conferences, and meetings;
Corporate discount for English lessons;
Health benefits. According to the paychecks, if you are not eligible for corporate medical insurance, the company will compensate you with up to $ 1,000 gross per year per employee. This can be spent on self-purchase of health insurance or on doctor’s fees for yourself and close relatives (spouse, children);
Workplace organization. The company provides all employees with an equipped workplace and all the necessary equipment (table, armchair, wifi, etc.) in our offices or co-working locations. In the other locations, the company provides reimbursement of workplace costs up to $ 1000 gross once every 3 years, according to the paychecks. This money can be spent on the rent of the co-working room, on equipping the working place at home (desk, chair, Internet, etc.) during those 3 years;
Internal gamified gratitude system: receive bonuses from colleagues and exchange them for our merchandise, team building activities, massage certificates, etc.

How you'll work

full-time

remote

About the company & team

Social Discovery Group (SDG) is a group of social discovery companies. SDG solves the problems of loneliness, isolation, and disconnection - transforming virtual intimacy into the new normal. SDG’s products redefine the way people interact and connect with one another.

Our portfolio includes social entertainment platforms designed to connect people online across different cultures and regions of the world.

We bring together a team of like-minded people and IT professionals who specialize in creating and developing globally impactful social discovery products. Our international team of digital nomads works remotely from all over the world.

We’re proud to be a two-time “Great Place to Work” winner (USA & Japan, 2024–2025) and a Top-5 Company for Work-From-Anywhere Jobs (FlexJobs, 2025).

Family Office

Hiring process

Sounds good? Join us now!

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