What you'll do

Provide high-level administrative and executive support to the CEO.
Manage and coordinate a complex and frequently changing calendar across multiple time zones.
Prioritize and screen incoming communications, including emails, calls, and meeting requests.
Organize and coordinate internal and external meetings, ensuring all documentation and materials are prepared in advance.
Prepare meeting agendas, presentations, reports, briefing notes, and correspondence in English.
Take minutes during meetings and track follow-up actions to ensure timely completion.
Coordinate domestic and international travel arrangements, including flights, accommodation, visas, transportation, and detailed itineraries.
Act as a key point of contact between the CEO and senior stakeholders, clients, partners, and internal departments.
Manage confidential and sensitive information with the highest level of discretion.
Support executive decision-making by gathering information, preparing analyses, and anticipating potential issues.
Organize corporate events, leadership meetings, board meetings, off-sites, and client-facing events.
Process expense reports and monitor executive-related budgets and expenditures.
Coordinate invoice approvals, purchase orders (POs), and liaise with Finance regarding payments and budget tracking.
Liaise with external suppliers and service providers to ensure efficient office operations.
Welcome and assist visitors, clients, and business partners attending meetings with the CEO.
Anticipate scheduling conflicts and operational challenges, proactively proposing solutions.
Support special projects and strategic initiatives as required.

What you'll get

Permanent opportunity with the end client, offering long-term stability and career growth within a fast-growing company.

About the company & team

Multinational based in Barcelona

Resumen

We are seeking a highly organized, proactive, and professional Executive Assistant to the CEO to provide comprehensive support in a fast-paced multinational environment. The successful candidate will act as a trusted partner to the CEO, ensuring smooth day-to-day operations and seamless coordination across international teams and stakeholders. English will be the primary language of communication.

Do you have experience as an Executive Assistant to C-level (CEO/VP/Director)?
Do you have a C2 level of English and a C1 level of Spanish?

¿A quién buscamos (H/M/D)?

Previous experience as an Executive Assistant supporting C-level executives, preferably a CEO.
Experience working in an international or multinational company.
Excellent written and verbal communication skills in English (C1 or C2) and Spanish (B2/C1 as minimum)
Strong proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word) and collaboration tools.
Exceptional organizational and time-management skills.
Ability to multitask and prioritize effectively in a dynamic environment.
High level of professionalism, discretion, and confidentiality.
Strong interpersonal skills and stakeholder management capabilities.
Proactive, solution-oriented, and detail-focused mindset.

Executive Assistant to CEO with English&Spanish C2 - Barcelona

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