Cargando descripción…

Executive Assistant to CCO and Reginal CEO en Barcelona,… - Jobeax

Executive Assistant to CCO and Reginal CEO en Barcelona, España is listed on Jobeax. Browse 80,000+ vacancies available.

Education & certifications

Bachelor's degree or equivalent professional qualification preferred.
Business Administration, Management, Hospitality, or related field desirable.
Experience
3-5+ years of experience supporting senior executives, preferably at Director, CCO, CEO, Managing Director, or Regional Leadership level.
Experience managing complex calendars and international travel arrangements.
Experience coordinating executive meetings, leadership events, and cross-functional projects.
Experience handling confidential and sensitive business information.
Experience in multinational and matrix organizations preferred.

How you'll work

Plan and coordinate domestic and international travel arrangements.
Manage flights, hotels, transportation, visas, and travel documentation.
Prepare detailed travel itineraries and briefing materials.
Handle travel-related expenses and reimbursement processes.

Job description

Job Title:Executive Assistant to CCO and Reginal CEO
Location:Barcelona, Spain

About Hillebrand Gori: A DHL Global Forwarding Company

Hillebrand Gori is a powerhouse in beer, wine, and spirits logistics, with a heritage dating back to 1844, and has been part of the DHL Group since March 2022.

Specializing in the transportation and handling of delicate products, from individual bottles to large-volume shipments, our reputation is built on expertise, passion, and a deep understanding of the unique requirements of these sensitive products.

If you are passionate about logistics and customer service and want to join a global leader in beverage logistics solutions, you are in the right place.

Job Purpose

Provide comprehensive executive support to the Chief Commercial Officer (CCO) and Regional CEO, ensuring effective management of priorities, seamless coordination of schedules, and efficient execution of administrative and business activities. Act as a trusted partner to senior leadership by managing complex calendars, coordinating travel, preparing management meetings, organizing executive events, tracking actions and deliverables, and supporting cross-functional projects while maintaining the highest levels of professionalism and confidentiality.

Executive Calendar & Time Management

Proactively manage complex and dynamic calendars for the CCO and Regional CEO.
Prioritize meeting requests, resolve scheduling conflicts, and optimize executive time.
Coordinate internal and external meetings across multiple time zones.
Ensure leaders are adequately prepared for scheduled engagements.

Meeting Preparation & Coordination

Organize leadership meetings, business reviews, town halls, customer meetings, and management committees.
Prepare agendas, presentations, briefing packs, and supporting documentation.
Record key decisions, actions, and follow-up items where required.
Coordinate logistics and stakeholder communications before and after meetings.

Follow-up & Action Tracking

Track commitments, actions, decisions, and deadlines arising from leadership meetings.
Monitor progress with stakeholders and ensure timely completion of agreed actions.
Escalate risks, delays, or dependencies as appropriate.
Maintain action trackers and executive dashboards.

Executive Events & Leadership Engagements

Plan and coordinate management events, leadership conferences, off-sites, team meetings, and customer events.
Manage venue selection, suppliers, catering, logistics, attendance tracking, and budgets.
Ensure a professional and seamless experience for participants.

Project Coordination & Management Support

Support strategic and business projects led by the CCO, Regional CEO, or Leadership Teams.
Coordinate timelines, stakeholders, meetings, and project deliverables.
Maintain project documentation and status updates.
Prepare reports and presentations for leadership review.

Administrative Support

Process invoices, purchase orders, expense claims, and receipts.
Maintain records, filing systems, and confidential documents.
Support procurement and vendor coordination when required.
Ensure compliance with company policies and administrative procedures.

Communication & Stakeholder Management

Serve as a key point of contact for internal and external stakeholders.
Communicate professionally and confidentially on behalf of senior executives.
Build strong working relationships across regions, functions, customers, and leadership teams.
Facilitate effective collaboration across the organization.

Key Skills

Executive Calendar Management
Travel Coordination
Meeting & Board Preparation
Event Planning & Management
Project Coordination
Action Tracking & Follow-up
Stakeholder Management
Executive Communication
Presentation Preparation
Expense & Invoice Management
Confidential Information Handling
Time Management & Prioritization
Problem Solving
Microsoft Office Suite (Outlook, PowerPoint, Excel, Word, Teams)
Organizational Effectiveness
Business Acumen

Success Profile

The successful candidate will demonstrate:

Exceptional verbal and written communication skills in English and Spanish are essential.
Exceptional organizational and planning abilities.
Strong attention to detail and follow-through.
Ability to manage multiple priorities simultaneously.
High level of discretion, professionalism, and confidentiality.
Strong interpersonal and communication skills.
Ability to influence and coordinate stakeholders without direct authority.
Proactive mindset with the ability to anticipate executive needs.
Flexibility and resilience in a fast-paced environment.

There are plenty of rewards waiting for you

Competitive salary and free access to learning and development opportunities.
Fresh fruit and massage sessions at the office.
Sanitas private health insurance.
2 days of remote working per week, plus 2 additional remote working days per month.
Employee share purchase plan with discounted company shares.
Be part of an international and diverse network of colleagues.
And much more...

Postularse a la vacante

Vacantes similares

Más como este puesto

Native Executive Assistant to CBO

Hace 3 días

Híbrido
Tiempo completo
Contrato

€45,000 - €55,000 a year

... some international travel may be required - Technology company - Native Executive Assistant to CBO ¿Dónde vas a trabajar? Technology company located in Tres Cantos Descripción Supporting the Chief Business Officer (CBO) directly and commercial group as required, the role will report to the CBO. The Executive Assistant will ...

Spain

MindMatch

Executive Assistant to Chief Executive Officer

Hace 3 días

Presencial
Tiempo completo

¡Estamos contratando! Executive Assistant to the CEO & CTO Buscamos un/a Executive Assistant excepcional para incorporarse a una Startup internacional en Sevilla. Serás la columna vertebral operativa y organizativa de nuestros fundadores (CEO y CTO), gestionando prioridades en un entorno internacional de ritmo rápido. Ubicación: ...

Spain, Sevilla

Paul Marlex

Executive Assistant to Chief Executive Officer

Hace 8 días

Presencial
Tiempo completo

Spain

Executive Assistant to CEO with English&Spanish C2 - Barcelona

Hace 1 día

Híbrido
Contrato

€50,000 - €65,000 a year

... organized, proactive, and professional Executive Assistant to the CEO to provide comprehensive support in a fast-paced multinational environment. The successful candidate will act as a trusted partner to the CEO, ensuring smooth day-to-day operations and seamless coordination across international teams and stakeholders. English ...

Spain

Novanta Inc.

Strategic Executive Assistant to SVP & VP of Strategy

Hace 9 días

Novanta Inc. in Barcelona, Spain seeks an Executive Assistant to support the SVP of Corporate Development and VP of Strategy. You will maximize executives’ time, handle confidential information, and coordinate calendars, travel, and events in a fast-paced environment. The role requires experience in finance or corporate ...

Spain, Barcelona

Personal Assistant to CEO

Hoy

Remoto
Tiempo completo

Full-time hours

... years as a Personal or Executive Assistant. - Experience supporting senior management. - Strong organisational and multitasking skills. - Ability to prioritise and work independently. - close attention to detail and accuracy. - Comfortable handling confidential information. - Willingness to cover both business and personal ...

Spain

Novanta Inc.

Executive Assistant

Hace 4 días

Presencial

... Collaborate closely with the Executive Assistant team to synchronize and schedule executive-level priority meetings, product executive debriefs and reviews, team, and cross-functional project meetings. Maintain and re-balance cadence of all meetings. - Team Coordination: Provide ancillary support to the Executive Assistant ...

Spain, Barcelona

Novanta Inc.

Executive Assistant

Hace 7 días

Presencial

Spain, Barcelona

Administrative Assistant. September 21 to October 15

Hace 9 días

Presencial
Tiempo completo
Contrato

€14 an hour

... Receptionist/Administrative Assistant to cover a temporary need from September 21 to October 15 at a company dedicated to market research in the food sector. What you'll do - Receiving and assisting consumers. - Sourcing and recruiting consumers for tasting sessions. - Managing samples. - Preparing tasting sessions and in-home studies. - Creating ...

Spain

Joss Search

Personal Executive Assistant (Spanish & English Speaker)

Hace 8 días

Remoto
Híbrido

... well-established global private equity firm is seeking an Executive Assistant to join their team. This role is to a support 3 busy investment professionals with top-level assistance. You should have a background of being an Executive Assistant within a fast-paced environment and enjoy supporting investment professionals in ...

Spain

Administrative Assistant - Billing and Accounting

Hace 8 días

Tiempo completo
Contrato

€10 an hour

... Assistant for Invoicing and Accounting for a major nut processing plant in the Oliva area (La Safor). What will your mission be? Some of the duties will include handling all accounting and invoicing matters. - Issuing invoices: Generating and sending invoices to domestic and international customers. - Payment collection management: ...

Spain

Executive Assistant & General Services (French + English)

Hace 9 días

Tiempo completo
Contrato

€28,000 - €32,000 a year

This job was automatically translated to English, see original posting . About the role At Adecco, we are recruiting an Executive Assistant & General Services Technician to join a multinational energy company with a strong presence in Spain and an international working environment. The position is part of the People & Country ...

Spain

Claire Joster

Order to cash Controller and Treasury Analyst

Hace 1 día

€39k EUR - €40k EUR

... individuo pueda crecer y desarrollar su mejor versión. Asimismo, buscamos actuar como agentes de cambio para promover la igualdad de oportunidades en nuestro entorno, fomentando el respeto y apostando por la diversidad en todas sus formas. Seas como seas y sientas como sientas, en Claire Joster tendrás un sitio para brillar. ...

Spain, Zaragosa

Accenture

Lead Workday Procure To Pay and Expenses

Hace 14 días

Remoto
Tiempo completo

... requirements gathering, design, configuration, testing, and deployment - Working with clients to understand business needs, translate them into Workday configurations, and provide expert guidance on best practices - Configuring Workday modules to meet business requirements related to financial accounting, statutory reporting, and ...

Spain, Madrid

Corporate Travel and Events Assistant - Marketing

Hace 1 día

Presencial
Tiempo completo
Contrato

€22,000 - €28,000 a year

... description From Adecco Selección we are looking for a Corporate Travel and Events Assistant for the Marketing department of an international company in the technology and industrial sector. The mission of the position is to support the Marketing department in the logistical and administrative management of travel related to trade ...

Spain

Adecco España

Administrative Assistant, Operations and Logistics

Hace 14 días

Remoto
Tiempo completo
Contrato

€18,500 - €20,000 a year

... Canary Islands, and the Balearic Islands. Review of delivery notes, test result reports, and verification of documentary data. Preparation of reports for clients and periodic monitoring of activity. Management of client and supplier invoices using Holded. Accounting and management of payment forecasts and collections. Support ...

Spain, Madrid

Medtronic

Executive Assistant, VP Commercial ENT International

Hace 14 días

Remoto
Tiempo completo

€34,480 - €51,720 a year

About the role The Ear, Nose and Throat (ENT) Operating Unit is looking for an Executive Assistant to support the Vice-President Commercial ENT International with a broad range of administrative and coordination responsibilities. We are seeking someone with strong experience in drafting communications, including announcements, ...

Spain, Madrid

Alarm Sales Representative (Door-to-Door) - Málaga and Marbella

Hace 2 días

Tiempo completo
Contrato

€1,471 a month

... Our growth is unstoppable: we have surpassed 600,000 customers and we continue to expand our team throughout Spain. If you are passionate about sales, motivated to exceed yourself and want real stability, this is your opportunity! What you'll do Cold-call customer acquisition. Promotion and presentation of alarm systems Carrying ...

Spain

Account Executive (French and English Bilingual) - Spain

Hace 8 días

Remoto
Tiempo completo
Contrato

US$40,000 a year

... our Sales team combines autonomy with strong collaboration. As an Account Executive, you'll own the full sales cycle - from initial outreach and discovery calls to product demos, closing deals, and smoothly handing off to onboarding. We focus on understanding each client's unique needs and aligning our solutions to match. ...

Spain